Features

Social Business Workspace Features

COMMUNICATIONS

Video Conferencing
The ultimate web conferencing solution… Why meet with just one person when you can securely meet with your entire team face to face. Our integrated solution supports up to 43 webcams or up to 500 users in presentation mode. Meet and Share Anything!

  • Support up to 43 video users concurrently (at the same time)
  • Support up to 500 users in presentation mode
  • Online presentations, white boards, desktop sharing, screen capture, etc…
  • Remote desktop control (share your PC)
  • Document collaboration on the fly
  • Instant messaging with file transfer capabilities
  • Record, archive and retrieve your sessions
  • Invite anyone to your conference
  • Integrated internet calling (VoIP)

    • All system features work simultaneous with video...
    See your team as you work with them!

Email Solution
Email the way it supposed to be. Control your business communications with our highly secure and audited turn-key email system that makes your business faster, more powerful and completely secure.

  • Closed-loop private email system
  • Private, secure internal email
  • Mobile notifications of email
  • Access to your external email accounts
  • You can enable the ability to send and receive internet mail by the group permission
  • Email monitoring of outgoing emails
  • Flag emails by keywords for compliance
  • Associate your communications to specific projects and/or contacts
  • Attach notes about your specific email
  • You can easily create mail groups for company-wide, project management or individual use
  • Never worry about deleted emails; everything is archive
  • Large file attachments supported

Email Campaigning
Manage your own marketing, it's the easy and effective, acquire new customers!
Stay in contact with your clients, your vendors and your employees. Enhance your relationships for repeat business and better loyalty by staying in touch with them and building stronger relationships.

  • Manage your contact lists
  • Automatic opt-out
  • Cleanse and optimize your email lists
  • Validating email addresses
  • Track progress
  • It's as simple as sending an email

Contact Management
Our system simplifies the management of your interactions with all your stakeholders. We give you the tools to record and share contacts and information with your team.

  • Create company-wide, project-specific, shared and personal lists
  • Create profiles for each contact
  • Create and assign tasks for your contacts
  • See all associated information, i.e., notes, files, tasks, email / regular mail, etc.
  • Sync to Microsoft Outlook

Task Management
Our task management feature is a flexible and powerful individual and team management system empowering your workers and managers to be more organized, productive, and effective. Connect your people with the right information, data, and resources at the right time

  • Create and manage tasks for projects and individuals
  • Mobile notifications of assigned tasks
  • Manage task by list or date specific
  • Track progress
  • Sync to Microsoft Outlook

BUSINESS MANAGEMENT

System Management
Our system is fully customizable to meet your business management needs. Build a collaborative environment quickly and easily by enabling/disabling system functionality to suit your needs. If you need custom development, we are here to serve you.

  • Create groups and manage user logins
  • Assign access privileges to group administrators and team members
  • Create home pages / group bookmarks
  • Create / customize fields which are specific to your industry or specific to your business
  • Each social workspace comes with a default set of tools that include a Site Register that gives your company the ability to receive and record inbound and outbound correspondence and any checks received with an overall register for corporate review purposes; a calculator, an internal browser are also included.

Project Management
Plan, organize, secure, track and manage your resources and tasks to successful complete your goals and objectives in one seamless platform

  • Track and manage unlimited projects and their sub-projects
  • Fully audited process for your compliance needs
  • Control access privileges for your team and your clients
  • Fully integrated email system
  • Delivery tracking system for your mail, USPS, FedEx, and UPS
  • Control all your project documents
  • Our integrated document management system, allows version control and tracking of any file format
  • Up/download files individually or batch processing
  • Time tracking and billing modules
  • Drag and drop calendar
  • Real-time reminders

Compliance Management
With built-in compliance mechanisms that are seamless, we help to avoid conflicts, wasteful overlaps and gaps in your business processes, such as corporate governance, enterprise risk management (ERM) and corporate compliance. Our system capabilities include:

  • Detailed Audit Tracking / Time stamping / System Generated Notes, i.e., file up/downloads, email, etc.
  • Access privileges can be assigned to designed individuals, which determine which objects a user can browse
  • We support employee codes, i.e., rep codes, if applicable we follow Blue Sky.

Disaster Recovery Management
Prosperity Systems ensures your business continuity, protecting you during any potential disruptive event, our policies focuses on keeping your business functions running.

  • Co-Location Services
  • Secure Data Vault - Full redundancy and backups of all data
  • Archive Unlimited Files

Document Management System with Cloud Scanning

Site Document Library
Each Social Workspace comes with a site library, This ensures that general company information is always up to date and consistent, i.e., marketing materials, NDA's, etc.

Document Scanning
Scan and upload your documents directly into your social workspace from anywhere. Assign them to your projects or personal contacts. This feature also allows you to combine multiple pages in multiple formats and save them in any format you want; i.e., JPEG, PDF, etc.